When you hire an event production company, what services are included and which services do you need to provide? Though every contract for an event is different, there are some services that every company provides to its clients.
Here is the list of the services provided by a company who is specialized in events production in Dubai:
Event Management and Coordination
An event company has trained professionals who will take care of all the administrative and planning work for you to ensure that the event it executed properly. These responsibilities include: arranging for insurance for the staff, scheduling required equipment rentals, making sure that third parties are ready and available at the requested time and more.
Using an event production company for event management greatly reduces the potential for mistakes, while making sure that everything is planned in the most cost-effective and efficient way. These companies have a tremendous number of connections of resources at hand, which can be used by you to better manage your projects.
Audio Visual Services
From projectors to wide-format screens, an event production company can provide all the audio and video services that you need for your event. That includes not only the technology but also the setup and operation of the technology. Many events require high-quality sound and video systems that can be expensive to purchase, but when you hire an event production company, they are the ones who will take care of it.
Event production companies required to work closely with the venue in order to set up their own audio and visual devices. Event companies will also make sure that all the equipment is safe. Further, all the equipment will be insured through the production company and if anything unexpected happens to the equipment, the company will take care of it.
Video Production Services
In addition to setting up all the audio and video equipment, the company can also provide a recording service for your event. They will provide professional videographers who will record your event in the highest quality.
You can either have raw footage of the event or it can be edited and produced, depending on the goals of the event. Having a video produced for any event is a solid idea as you can use that video in many ways. Many companies use their previous event video as a part of their company training program. These videos can also be sent to current clients and future prospects to encourage them in doing business.
At the beginning of the project, you can tell all your needs to the event production company, so that they can identify the best way to set up their equipment.
Set Design / Props / Staging
Many events come hand-in-hand with creative and unique design. Whether it is a holiday event, a charity fundraiser or a business conference, an event still needs to be staged. Event production companies have access to all the décor and props that they require to make your event really pop.
You can describe your stage design by using drawings or a detailed description of what you want most out of your event. From there, the company will consult with the resources and create a design that is possible within your budget. It is a part of managing and planning process, as they can schedule any purchasing and rental based on your requirement.
Before the event, you can view the set design, staging and all the props used to ensure that it is exactly as you want. The production will work with your directly on the changes that you need before the event.
Venue Sourcing and Contract Negotiations
An event has to be held somewhere. You can ask the production company to find an appropriate venue for your event. They can find and negotiate with the contractors on your behalf. Finding a venue is a difficult task, events not only have specific requirements, but they are booked several months in advance.
An event production company already has a list of venues that are available within the area and they can often suggest the best possible location for an event immediately. These companies maintain a healthy relationship with the venues, making it easier for them to book the venue.
As you see, event production companies will handle virtually everything for your event, so that you can concentrate on the bigger picture. There are many more services that are not listed above but are provided by the event company, they may still be available upon request. And if there is anything you want under your control, you can also request it. Event companies have years of experience and highly trained professionals who are able to plan and create a successful event.